A notary, who might also be referred to as a notary public, has a critical part to play in legal and transactional affairs, validating that a document has been appropriately signed by the correct parties. The notary serves as an impartial witness to the process, verifying the signees' identity and certifying the document's legality and authenticity. The key documents that notaries may handle include real estate deeds, wills, and powers of attorney, amongst others.
The concept of a notary traces back to ancient times, around 2750 B.C.E., where they were used in Egypt and Sumeria. In historical times, these professionals, also known as scribes, were responsible for recording significant historical events. The Roman Empire, ancient China, and even the voyages of Christopher Columbus played host to scribes or notaries who documented essential happenings.
Though historically a male-dominated profession, the 1900s saw a shift, allowing women to become notaries. According to the National Notary Association (NNA), there are now more female than male notaries.
So, how does one become a notary? The process is state-specific, and the individual needs to be at least 18 and a state resident. Costs associated with becoming a notary include education, supplies, an official bond, and the administration of the oath of office. Notaries cannot offer legal advice and are prohibited from acting in situations where they might have a personal interest.
Requirements do vary, but most states have certain prerequisites. For instance, having a prior felony or misdemeanor conviction could disqualify someone from becoming a notary in many states.
With the advent of Covid-19 and the subsequent digital revolution, remote Online Notarization (RON) has grown in popularity. RON allows documents to be notarized online and is offered in several states. This makes it easier for individuals living in remote areas or for those unable to physically visit a notary.